Satisfactory Academic Progress (SAP)

Federal and state regulations require that students receiving financial aid maintain satisfactory academic progress (SAP) toward the completion of a certificate or degree.  SAP will be evaluated at the end of each semester, including summer sessions.

This policy applies to all students who receive assistance from any financial aid program requiring a determination of satisfactory academic progress as a condition of eligibility. SAP is calculated at the end of each semester after grades are posted. Currently enrolled students are notified via their university email account if they are placed on warning status or suspension. Students can also view their SAP status on Web For Students. To meet SAP requirements and be eligible to receive financial aid, a student must comply with the following conditions:

Program of Study

A student is only eligible to receive financial aid for credits that pertain to the student’s degree program, with the exception of up to 30 credits of remedial courses. ESL courses are not financial aid eligible. It is the student’s responsibility to enroll in courses that count toward his or her program. Coursework is closely monitored for students pursuing a second bachelor’s degree, second master’s degree, or teacher certification and only credits that count toward the student’s program of study are used in the SAP calculations below.

Qualitative Measure

Minimum Cumulative Grade Point Average (GPA):

• Undergraduate students must maintain a 2.0 on all coursework attempted

• Graduate students must maintain a 3.0 on all coursework attempted

Quantitative Measure

Pace Measurements

Students must earn at least 67% of all credit hours attempted over the course of their attendance at ALL educational institutions, regardless of whether or not financial aid was received. For example, if a student has attempted 100 credit hours, he or she must successfully complete 67 of those credit hours to maintain Pace compliance. This percentage includes all credit hours attempted regardless of whether or not financial aid was received. Grades of F, X, W, DR, S, U, NC, I or NG are treated as attempted and not earned. All attempted credits count (including remedial courses) even if the student has changed academic programs. All transfer hours are included in the number of attempted hours.

Maximum Time Frame

Undergraduate and Graduate students are eligible to receive financial aid for a limited time while pursuing a degree. Once a student exceeds 150 percent of the number of credits that it takes to obtain a degree they will be considered to be ineligible for financial aid.

Undergraduate Students: The maximum number of cumulative hours a student may attempt is limited to 180 semester hours. Students should be aware that changing their major could adversely affect their financial aid eligibility.

Graduate Students: The maximum number of cumulative hours a student may attempt is limited to 54 credit hours.  All periods of enrollment, including transfer hours from another college, must be considered toward the 150% calculation even if the student did not receive financial aid. Once the student has attempted 150% of the hours required to graduate, the student may not be eligible for financial aid in future semesters unless approved by the appeal process.

Doctoral Students:  The maximum number of cumulative hours a student may attempt is limited to 90 credit hours. 

Additional Bachelor Students: The maximum number of cumulative hours a student may attempt is limited to 240 credit hours.  Once the student completes 240 semester hours after their additional degree has started, they will lose eligibility for financial aid.  Students may appeal to have financial aid reinstated.

Additional Graduate Degree: The maximum number of cumulative hours a student may attempt is limited to 90 credit hours.  Once the student completes 90 semester hours after their additional degree has started, they will lose eligibility for financial aid.  Students may appeal to have financial aid reinstated.

Repeated Courses: A student may only repeat a previously passed course once and receive financial aid. Students may repeat a failed course until it is passed. Repeated credits count toward maximum time frame.

Grade Changes: Students who have a grade changed in a prior semester will have their SAP re-calculated for that term and any subsequent term of enrollment.